How to See All the Paragraph Styles Used in Your Word Document
Styles in Word allow you to easily apply a consistent look throughout your entire document, rather than formatting everything manually. If you want to review your formatting, you can display the styles applied to the paragraphs in the left margin for quick reference. Normally, to see which styles are applied to which paragraphs, you have to put the cursor in the paragraph and look at the Styles section of the Home tab.
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Paragraph and character styles in Word are part of the basic structure of every document you create in Word. When you use either the built-in styles, or custom styles you’ve created, you might want to use the keyboard to quickly apply the styles to your content. Shortcut keys can be applied to both paragraph and character styles. To be able to apply styles using the keyboard, you can assign shortcut keys to styles.
The Word 2007 Styles section is used to quickly format an entire document. A style is a set of formatting characteristics such as font size, color, paragraph alignment, spacing, and shading.
Some Word 2010 users do not like the default paragraph spacing. For most users, two simple steps are all that’s needed... Either open an existing document OR, in a new Word document, at the beginning of a line, type the following so you will be able to see a live preview of the different paragraph spacing options...
Styles can improve the appearance and readability of your document. Styles will help you apply formatting consistently throughout the document. To learn more about styles in word 2007, read this quick article.
Headers, subheads, footnotes, and regular paragraphs all need their own look. Word's styles can make that all easy. The Styles feature in Microsoft Word is one of a handful of tools that keep me from moving to the free LibreOffice suite. When you assign a paragraph or a sentence to a particular style, the text takes on the formatting defined in the style—font, margins, bold, italic, paragraph breaks, and so on. If you change a bit of text already assigned to the style, you get the style’s formatting, plus the additional changes.
You can easily count paragraphs, as well as pages, words, characters, and lines, in a Word document. However, what if you want to know how many paragraphs of a specific style you have in your document? We’ll show you a trick that allows you to easily get this number.
In typesetting terms, “widows” and “orphans” are lines at the end or beginning of a paragraph that are separated from the rest of the paragraph by a page break. If you think widows and orphans in your Word document are distracting, you can enable a setting that prevents them. So, which is which? A widow is the last line of a paragraph that appears by itself on the following page and an orphan is the first line of a paragraph that appears by itself at the bottom of a page.
Word's styles feature will help you apply consistent formatting to your document. Once you define a style, you can apply it to different sections of your document with a single click.
In my earlier article, Moving Text from Word to InDesign, I mentioned creating palettes that house your styles, your macros, or just about any command found in Microsoft Word. That article focuses on creating and applying styles in Word to match the paragraph and character styles of your InDesign templates. It also links to my second article, Creating Macros in Word, that describes how to create and use macros to run a multitude of repetitive tasks with the click of a button. Both the styles you create and the macros you develop can be accessed by burrowing through menus and commands, but a simpler way to trigger them is by creating custom-made palettes, or, as Microsoft Word calls them, Toolbars.
An important part of creating effective documents lies in the document design. When designing your document and making formatting decisions, you will need to know how to modify the spacing. In this lesson, you will learn how to modify the line and paragraph spacing in various ways.