How To Create A Custom Keyboard Shortcut
MS Office is a very powerful productivity suite and MS Word is one of the most powerful word processors in the market. It’s feature rich and most of its frequently used tools can be accessed via a keyboard shortcut. It might take you a little time to learn them all but you can increase and decrease font size, activate the format painter, find and replace a word, and more all from your keyboard. Of course, not all tools can be used via a shortcut. There is in fact a whole host of tools in MS Word that have no shortcut. What MS Word gives you instead is a way to record your very own shortcut for almost any tool you like. Here’s how.
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Paragraph and character styles in Word are part of the basic structure of every document you create in Word. When you use either the built-in styles, or custom styles you’ve created, you might want to use the keyboard to quickly apply the styles to your content. Shortcut keys can be applied to both paragraph and character styles. To be able to apply styles using the keyboard, you can assign shortcut keys to styles.
Creating and removing numbered lists in Word is easy using the “Numbering” command on the ribbon. However, if you prefer using the keyboard, there is a way to quickly create a numbered list using a keyboard shortcut. We will add a keyboard shortcut to the command for creating numbered lists. To do so, right click anywhere on the ribbon and select “Customize the Ribbon” from the popup menu.
If you’re working on a long document in Word, you’ll probably be opening it often until it’s completed. Rather than opening Word to the general start screen, and then opening the file, you can automatically open the last document you were working on. To do this, we will create a separate shortcut with a special switch that will open the last document that was open in Word. If you already have a shortcut on your desktop for Word, create a copy of that shortcut.
Creating tables in Word is easy using the commands on the ribbon. However, if you want to quickly create a table without removing your hands from the keyboard, you can easily create a basic table using the keyboard. We used Word 2016 to illustrate this feature. However, it also works in Word 2013.
Shortcut keys greatly improve your efficiency in Word 2007. But, the default shortcut keys aren't always how you would like them to be. Fortunately, you can customize Word 2007's shortcut keys. You can change a default shortcut key or assign a shortcut key to a command that currently doesn't have one. To learn more, read this quick tip.
You can activate a command in Word by using shortcut keys, also called hot keys. A shortcut key is generally the Ctrl key and a letter, although some of the more advanced shortcut keys also include the shift key.
Macros are procedures written in Visual Basic for Applications (VBA) that automate your work. If you use Office, you're probably familiar with them and you might even have a few. Some are easy to manage. You can use the Developer tab or assign a shortcut to execute them. It's easy to add a macro or two to the Office QAT. And if that toolbar gets too crowded, just create a custom tab and group your macros by task.
We recently showed you how to set the user information in Word. Word also stores several additional advanced properties related to your documents. Some of these are displayed on the “Info” screen and you can change these properties, as well as create custom properties. Custom properties can be created to store additional information about the document not available on the “Summary” tab of the “Advanced Properties” dialog box.
Word 2007 is substantially different from previous versions of Word. However, many of the shortcut you're familiar will still work in Word 2007. And there is also a handy new system for using shortcuts. To learn more about it, read this quick tip.
In Word, the “Insert” key on the keyboard can be used to switch between Insert and Overtype modes. However, it can also be used as a shortcut key for inserting copied or cut content at the current cursor position. To change the function of the “Insert” key, open a document in Word and click the “File” tab.