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How to Use the Wizard to Create a Simple Data-Entry

How to Use the Wizard to Create a Simple Data-Entry
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A form provides an interface for entering data into a database. Forms can be easier to use than Datasheet view, especially if others are typing in your data. You can create a simple form with the wizard in seconds. These instructions are for Access 97.
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Creating forms using wizard

Creating forms using wizard Icon
Data entry forms are the primary means of entering data into tables in the database. In a previous section, we described how to add data to a table using a spreadsheet-like view of the data. Data entry forms offer a more user-friendly interface by adding labels for each field and other helpful information.
Access provides several different ways of creating data entry forms. These include creating the forms by hand using a Design View as well as a number of wizards that walk the user through the forms creation process. In this section, we cover the basic steps for using a wizard to create a data entry form.
 

AutoForm Wizard: Creating a data entry form

AutoForm Wizard: Creating a data entry form Icon
Everybody is familiar with forms. So, to display information from the tables or to input data into the tables we'll create a form for every table in the database.
We'll do the Customers form first and then, all the other tables can be done the same way. There are several ways to create forms. It is possible to do it from scratch but that is rarely necessary.
The easiest is to use the Wizard to get the basic design and then customize it.
 

Macro to Export a Field and Find/Modify a Template

Macro to Export a Field and Find/Modify a Template Icon
1. I want to use the “Create Email” wizard within Access (External data > Create Email).
A. Does anyone know what templateis being used by Access when the form is exported to Outlook. The email that is sent out contains a form which I need to modify that says:

Type only in | the areas designated for data entry. Therefore, it is important that the form or the message is not | altered in any other way. see the following:

B. I tried setting up a filter and then starting the “Create Email” wizard, but it pulls all of the data from the table (not just the filtered data). Other than using views (whichcould end up being A LOT – potentially dozens which would result in me creating a confusing number of buttons), is there a way to export the filtered data to a temporary table and thencall/use that table for the “Create Email” Wizard? Or is there some other way to get the “Create Mail” wizard to use the filtered table?

2. Issue with Copying a field in Access. Does anyone know which Macro I could use to copy one field from a filtered table (I.e. to copy only the email address field) so that it could be pasted into Outlook from Access.
 

Data entry forms are not displaying correctly.

Data entry forms are not displaying correctly. Icon
I am trying to create a 'menu' of sorts. I am starting with a blank form with two tabs. The tabs will have nothing but command buttons on them. One tab is for data entry and the other is for reports.

Some of the command buttons are accessing data entry forms. These forms were created in datasheet format by using the forms wizard. When I click on the buttons the forms do not display in datasheet format.

Is there a better way to create a menu?
 

Create a simple report

Create a simple report Icon
You can create a variety of different reports in Microsoft Office Access 2007, ranging from the simple to the complex. Begin by thinking about your report's record source. Whether your report is a simple listing of records or a grouped summary of sales by region, you must first determine which fields contain the data you want to see in your report, and in which tables or queries they reside.

After you choose your record source, you will usually find it is easiest to create your report by using the Report Wizard. The Report Wizard is a feature in Access that guides you through a series of questions and then generates a report based on your answers.
 

Form for data entry

Form for data entry Icon
I created a form that I wanted to use for data entry. It is based on a query that involves only two simple tables. When I try to enter data - a new record - there is no blank new record available. How do I use this form for data entry? I've seen a reference to a data entry property but can't find it. I'm using MS Access 2007.
 

Find Button won't work if Data Entry = Yes

Find Button won't work if Data Entry = Yes Icon
I have a simple database that has one table, one query, one form, one report, and one switchboard (form).

The query looks at all fields on the table and is the source for the form. The form adds new records to the table. The table populates the report. My primary key are dates. I have a Findbutton on the form that looks by a date.

The issue I am having is that when I click the Find button (created with the Command Wizard) for the form, it comes up with the message "The command or action 'Find' isn't available now."

I decided to go back to an older version of the DB I saved when the Find button was still working. I noticed that when I changed the form's Data Entry to Yes the Find button would then return the message above.

If I changed the Data Entry back to No the Find button would work as expected.

I need the Data Entry to be set to Yes so that it comes up blank when a user wants to input data, but I need the Find button to work in case they need to go back and edit an older record.Is there a simple way to fix this? OR a different manner to have the form come up blank, or a different method [using macros] to "find" a record?
 

MS-Access Find Duplicate Query Wizard

MS-Access Find Duplicate Query Wizard Icon
As the administrator of a Microsoft Access database, one of the jobs that you may need to do is the keep the database working as efficiently as possible. A major cause of performance issues and database slowdown is erroneous or duplicated data contained in a table. We can keep these problems to a minimum by validating data entry and preventing duplicate information from being entered.
We may have inherited a database that already contains duplicate information, and in the case we can use the Find Duplicates Query Wizard to search out this data.
Using this wizard we can create a query that reports which record(s) in a table are duplicated using some field or fields in this table as a basis for the query. Microsoft Access asks which fields that you want to use for checking duplication and also which other fields you would like to appear in the query results. We can also use the Find Duplicates Query Wizard to help find possible duplicate key violations; a valuable trick when you want to take an existing table of data and make a unique field with one of the existing data fields.
 

Change Wizard Default to VBA

Change Wizard Default to VBA Icon
I am having lapse in memory. I know that you can change the default when you use the Access Wizard in 2007 to have it create the action in VBA versus the Macro default. I just cannot recall where this is located to make the change. I also thought the I had made this change on a global basis but recently opened a new data base and found that it was creating simple wizard commands embedding macros. I know how to convert them, but much prefer that they be created in VBA
 

How to Create a Simple Query

How to Create a Simple Query Icon
In Access 2003, you can use a simple query to retrieve data from fields. A simple query can also calculate values such as average, minimum, maximum and sum. The wizard makes it easy.