Tables and Relationships Microsoft Access Tutorials

Printing Your Table
Many computer users don't give much thought to what happens after they get their information in a database. Very often, getting information into a database is only half the story-you also need to worry about printing out information so you can share your data with others. In this tutorial, you will learn how you print the information contained in your database. You will learn concepts that apply whether you are printing a simple table or a complex report. However, this tutorial is only the start.

Define a custom format for a Date/Time field in a table
I have a table with a date field in it. When I view the table, I'd like to see the date value displayed as "mm/dd/yyyy hh:nn:ss" format. How can I do this?

Add Fields to a Table
Access 2003 can appear to be a very confusing and frustrating program to run, requiring multiple tables and views to use properly. Adding fields will often require you to use both Design View� and Datasheet View.� The following steps will help you to add fields to a table in Access 2003.

Taking a Closer Look
By the time you finish this tutorial, you will understand the following key concepts: how to change an existing table's structure, the data types that Access supports, why you should add comments to your table design, what field properties are and how you can change them, how to perform editing functions on entire tables.

How to Join Two Tables in a Relational Database
The power of a relational database such as Oracle, SQL Server, MySQL and Access is the ability to relate two or more tables based on common fields. Here is how you can join two tables on a common field. I am using MS Access's Northwind database to write the SQL statement.

Access does not recognize table changes to linked tables
How come when I can the configuration of a table that is linked, Access does not recognize these changes automatically?

The Tables of a Database
Imagine that you want to create a computer database for a company. After planning, you may want to start creating the list of employees. You could start with the list of names that employees call each other at work. Here is an example: (Julie, Suzie, John, Lucie). This information, however valuable would not provide much detail about each employee, such as the last name, which is used for employment verification, the salary used for payroll. To make the list more useful, you may need to provide more details about each employee, etc. Topics: A Table as a List, Table Creation, Table Creation With DAO, Table Creation With SQL, Table Creation With ADO, Using a Table and Table Maintenance.

How to Create a Relationship Between Two Tables in Microsoft Access
Access is a quick easy to use database for the home and small business owner. You get plenty of functionality for small to medium sized applications. In Access you have the ability to visually join two tables creating a relationship on to common fields, normally referred to as indexes. Here is how it is done.

Managing Relationships
Most of your data entry will be performed on forms. This is done to protect your tables from (even unintentional) corruption. This means that, during table design, you should be aware of what table is doing what and why. The combo boxes we have created so far provide a good mechanism for the data entry but as long as you know what data a field is holding, you do not necessarily have to create these combo boxes on tables. The only thing a foreign key field really needs is a number: the number is what connects it to the Primary Key field of the originating table. Therefore, once you understand the use of relationships and lookup fields, you can simply create a numeric field that acts as a liaison between two tables. Learn: Numeric Fields Referencing and Relationship Diagrams.

Refresh table links in Access 2007
In Access 2007, how can I refresh all table links without having to delete the link and recreate it?

Introduction to the Records of a Table
After creating a table, you (actually the user) can start(s) populating it with information. Data entry consists of entering data into the database. To do this, you can use a table or some of the other objects we will study. Data is entered in a table by typing it into cells. Some fields can be configured to accept some types of data and reject others. Some other fields would allow anything. This depends on how the database fields were setup.

Indexes on a table in Access 2007
In the Access 2007 Help, the specifications for a table says that the maximum number of indexes in a table is 32, and the maximum number of fields in an index is 10.

Indexes on a table
In the Access 2003/XP/2000/97 Help, the specifications for a table says that the maximum number of indexes in a table is 32, and the maximum number of fields in an index is 10.

Create a Field for Notes and Text
An Access text field can contain both numbers and text (as you might find in a street address or a zip code). MS Access will not perform calculations on the numbers in a text field. These instructions are for Microsoft Access 97.

Link to a table in another database in Access 2007
In Access 2007, how can I link to a table in another database?

Create a sequential number that you can control using a format such as A05-0001
Create a sequential number that you can control using a format such as A05-0001 in Access.

How to View Microsoft Access Relationships With the Relationship Builder
Keeping track of the many relationships that might occur in a large database can be confusing. (A "relationship" is where one field is used in multiple tables in the database.) The Relationship Builder gives you a clear picture of how existing relationships are set up. It also helps you identify where to create new relationships. These instructions apply to MS Access 97.

Create Relationships in Access 2007
A database should be designed to minimize data redundancy by dividing the data into tables so that each fact is only represented once. A relationship between tables allows Office Access 2007 to bring this data back together by displaying information from more than one table at a time. The following steps will show how to create a relationship in Access 2007.

How to Format a Table Field
Formatting a table field in Microsoft Office Access 2003 is easier than you may think and is a good way to familiarize yourself with Access and a few of its abilities. These are the steps to take to format a table field in Access 2003.

Microsoft Access Tables Help
An Access table consists of one or more (but usually more!) tables. These tables are where your data is stored.