Import and Export Data Microsoft Access Tutorials

Exporting a table
Postgres is the well known and most used Open Source OLTP database available today which is claimed to be as good as or even better than MySQL. EnterpriseDB is Postgres packaged differently to provide enterprise capabilities to Postgres users.

Access to Word mailmerge, record IDs appearing instead of record labels
I have 2 tables in an MS Access database. One table (table01) contains a list of items while the other table (table02) contains other data with 1-6 of these items (from table01) associated with them. There is a relationship between these two tables. In Access, regardless of the form, report or query, everything is OK. However, when I use MS Word to do a mailmerge, everything is OK except the items from table01 appear as the ID numbers instead of the contents of the fields. Any suggestions on how to have the contents of the fields appear instead of the ID numbers?

Use files from other Office programs in your Access forms and reports
Using files from other Office programs The concepts you must understand in order to use files correctly, such as whether to link or embed them, and whether to use bound or unbound files. It also briefly explains OLE (Object Linking and Embedding), the technology that some Access components use to store and display files. Storing files in a database How to add fields to your database tables and either link to or embed file data in those fields. Adding unbound files to forms and reports How to add files that remain fixed as you move through the records in a database or the pages in a report. Adding bound files to forms and reports How to add files that change as you move through the records in a database or the pages in a report. Updating and editing links and files How to update links to your files, display updated files automatically and manually, and edit files in Access. Solving common display problems What to do when you see file names instead of the files themselves, and "Package" in your table fields instead of a specific Office file type.

MS-Access Live Data in Excel
Here, we will try linking live MS-Access Data in Excel and see that it stays live reflecting changes made in MS-Access. MS-Access will function as the Server Application and MS-Excel will be at the Client side.

Link Data From Another Database
Linking data allows you to create and maintain one database that can be used simultaneously in different applications. Access will automatically create a database and link data from another open application.

Applications that work with Access
Microsoft Office Access 2003 provides features for working with other programs.

Configure Outlook for Lotus Notes
We have seen that sending EMails from MS-Access is easy enough like any other method you are familiar with. With few clicks we can send an email with MS-Access Objects as attachment to the mail. Depending on the object selected for attachment the output format options available may be different. The attachment format for VB Code module is Text format only and will be converted into this format before attaching it to the mail.

Importing and Exporting Information
One of the marks of a good neighbor is a willingness to cooperate with those around you. Access is a good neighbor--using Access import and export capabilities, you can easily share information with virtually any other program you can think of. In this tutorial, you will learn how to use those capabilities. By the time you finish this tutorial, you will understand the following key concepts: what data importing is, what types of files Access can import, how to import a file, what data exporting is, what types of files Access can export and how to export a database object.

Create Excel / Word File from Access
Create Excel File or Word Document from Microsoft Access and write information into them. Every application that supports Automation provides at least one type of object. For example, a word processing application may provide an Application object, a Document object and a Toolbar object. To create an ActiveX object, assign the object returned by CreateObject to an object variable.

Importing and linking
There are a number of different ways to create and populate a table: -Create the table definition from scratch and then populate the table manually with data values; -Create the table definition from scratch and then append data from some other electronic format to the table; -Import the table definition and data from another database or application (such as MICROSOFT EXCEL or a text file); -Create a link to an external data source. In this case, the data is not actually stored in your database file, but is accessible from within ACCESS like any other table. (pdf file, install Acrobat Reader to read this tutorial)

How to Link SQL Server Tables in MS Access
This simple how-to article will explain how to link SQL Server tables to a MS Access Database Application.

Import Spreadsheet or Text Data Into a Table
Before attempting to import a spreadsheet or text data into a table in Access 2003, you should make sure that the spreadsheet you want to import has the same type of data in each field (column) and the same fields in every row, or that the data you want to import is arranged in an appropriate tabular format. Follow these easy directions to import a spreadsheet into Access 2003.

Import Data From Another Database
If you have data stored in tables in other databases or applications, you can import the data into Microsoft Access. These instructions are for Access 97.

Opening Excel Database directly
With limited features of Database Functions also built into it with the power of Filter, Sort etc. This is where we step in to introduce a Table in Excel for our new example for Reading/Updating the Excel data from Access. Even though there are facilities in Excel to implement general database rules for creating and maintaining a table it is often not followed. It is left to the user to decide how to create a worksheet and how to create a database when both can go into a single Worksheet side by side.

Database Maintenance, Import, and Export
Data entry consists of typing values in data fields or selecting values from bound controls. Some records happen to have the same value for a particular field, or most records hold a common value for a certain field. When designing a form, you can assign the most commonly used value to such a field so the user would not have to type it. The user would change the value only if it is different from the usual. For example, when creating a database for a small company, all employees may have the same telephone number but with individual extensions. When a new record is being entered, the value would be set already for the field. Topics covered: Data Maintenance, Data Import/Export, Saving a Database Object As a Web Page, Mail Merge, Considerations on Data Entry, Maintenance of Imported Objects and Database Backup

Exporting to a Microsoft Excel Spreadsheet
As a spreadsheet application with various analysis tools, Microsoft Excel provides some features that are not available in Microsoft Access or some results can be difficult to get in the database. Therefore, it would not be unusual that you want to use the data of a table in a spreadsheet. You have various options.

How to convert an MDE to an MDB
If you have written an MDB database file and you want other users to preform applications with it, then you can convert it into an MDE file. But now you want to convert it it back into an MDB file and you don't want to change any codes. This process is simple, keep reading to find out more.

Database Daily Backup
If your Database is installed on a Network then a regular server backup is done on a Daily/Weekly/Monthly/Quarterly basis by the Network Team and kept in Fire-proof Cabinets away from the Computer Center. If something happens to your database, like database corruption or deletion by mistake etc., you can always send a request to the Computer Department giving details of location, filename and safe backup date from which you would like to restore from. This may take a few hours to few days to get it done because the backup tapes or other mediums must be transported back from its storage location before they is able to complete your request.

Introduction to Data Import/Export
Importing data allows you to get information from an external source and insert it in your database. Microsoft Access can accept data from various applications, and with a little trick, you can import even from unfriendly applications. Before importing data, you must make sure that it is in a format Microsoft Access can read; even if that data is coming from another application of the Microsoft Office suite.

ODBC
The great thing about ACCESS is that it provides powerful and easy-to-use tools for organizing data, creating forms, producing reports, and automating tasks. These desktop tools are a significant improvement over the arcane command-line interfaces that ship with many industrial-strength database systems. The not-so-great thing about ACCESS is that the database engine itself it is not designed to support high transaction volumes or a large number of simultaneous users. For example, one simply could not run an airline reservation system on top of an ACCESS database. Fortunately, ACCESS can play the role of the 'client' when connecting to an industrial strength client/server database. The implication is that you can continue to work within ACCESS without having to store multiple copies of your organization's data in multiple independent desktop database systems. Instead, many desktop systems can link to a single source of data that is stored and administered centrally. (pdf file, install Acrobat Reader to read this tutorial)