Set default values for fields or controls
This article explains how to set a default value for a table field or for a control on a form in a Microsoft Office Access 2007 database. The default values that you set will appear in the field or control whenever you create a new record in your database. In this article * Understand default values * Set a default value for a table field * Set a default value for a control * Set a default row for a list box or combo box * Examples of default values

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Assign Default Permissions
Assign default permissions for new tables, queries, forms, reports and macros.

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Data Entry and Record Maintenance
When performing data entry, you can expect the user to skip any column whose value is not available and move to the next. In some cases, you may required that the value of a column be specified before the user can move on. If you are creating the table in the Design View, to require that the user enter a value for a particular column, in the lower section of the window, use the Required Boolean property. By default, the value of the Required property is set to No, which means the user doesn't have to provide a value for the column in order to create the record. If you want to require the value, set this property to Yes. Topics: Details on Record Creation, Default Values, Finding a Value, Editing a Value, Record Maintenance.

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How to use the Microsoft Access Not In List event of a combo box
It is often good practice to provide your users with a list of values that they can assign to a record when entering data into a Microsoft Access Database form. With the use of pre filled lists, you can prevent the user from making incorrect data entry, and minimise the change of spelling mistakes or incorrect choice of values. On occasions, where you have a set selection displayed within a form's combobox, you may wish to allow the user to add new values to the underlying table.

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Queries how tos
How to assign "odd" or "even" value to every record in a table. How to assign sequential row numbers to each row in a query. How to calculate a running total. How to calculate or update "week of the month." How to calculate student grades from test results. How to determine the lowest five values of a record set, instead of the highest five values. How to determine which customers purchased both products. How to determine which tables are no longer needed as sources for queries or forms. How to "Find and Replace" a value in as many records as needed. How to read Jet's query execution plan to write more efficient queries. How to use Jet SQL to append records to a table from a text file. How to use Jet SQL to insert records into a remote database that has a database password. How to use Jet SQL to update records in (or from) a remote database that has a database password. How to use a user-defined VBA variable as criteria in a query. Where to find SQL developer tools to practice with.

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Plot direct record values in PivotChart view
By default, totals from your source data are plotted in a PivotChart view. The Plot detail records option allows you to plot values from individual records rather than the totals for groups of records.

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Define a Field Default Value
Default values are helpful if you’re working in a field in which most or all of the data carries the same value. These steps will show you how to define a field default value in Access 2003.

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Database Maintenance, Import, and Export
Data entry consists of typing values in data fields or selecting values from bound controls. Some records happen to have the same value for a particular field, or most records hold a common value for a certain field. When designing a form, you can assign the most commonly used value to such a field so the user would not have to type it. The user would change the value only if it is different from the usual. For example, when creating a database for a small company, all employees may have the same telephone number but with individual extensions. When a new record is being entered, the value would be set already for the field. Topics covered: Data Maintenance, Data Import/Export, Saving a Database Object As a Web Page, Mail Merge, Considerations on Data Entry, Maintenance of Imported Objects and Database Backup

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Update a text box to a value when a new record is created
In an Access 2003/XP/2000/97 form, I want to check when the user adds a new record (is there any relevant event?) so that I can load a default date value in a text box. I tried to go to a new record each time the form was loaded, but that resulted in numerous unwanted records. How can I avoid this?

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How to: Assign a Control a Value From a Table
Learn how to use the DLookup function to display the value of a field that is not in the record source for your form or report.

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The Records of a Database
After creating a table and its column(s), you can populate the database with data. You and the user can use either the table or the form but as mentioned previously, the form is sometimes the appropriate object to do this. Data entry consists of filling a database with the necessary values. A series of values that corresponds to same levels of columns is called a row or a record. Topics: SQL and Data Entry, Record Navigation.

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How to: Move Through a DAO Recordset
A Recordset object usually has a current position, most often at a record. When you refer to the fields in a Recordset, you obtain values from the record at the current position, which is known as the current record. However, the current position can also be immediately before the first record in a Recordset or immediately after the last record. In certain circumstances, the current position is undefined. Describes how to use the Move methods to navigate a recordset.

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Domain Level Integrity
A domain defines the possible values of an attribute. Domain Integrity rules govern these values. In a database system, the domain integrity is defined by: The datatype and the length, The NULL value acceptance, The allowable values, through techniques like constraints or rules The default value.

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Data Maintenance, Import/Export
Data entry consists of typing values in data fields or selecting values from bound controls. Some records happen to have the same value for a particular field, or most records hold a common value for a certain field. When designing a form, you can assign the most commonly used value to such a field so the user would not have to type it. The user would change the value only if it is different from the usual.

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Add or change a lookup column that lets you store multiple values
Sometimes, the values you need are stored in another table. For instance, suppose you have an issue tracking database and you want to keep track of the employees and contractors to whom you have assigned an issue. Information about these people is tracked in the Contacts table. You can create a multivalued lookup column that displays names in a combo box or a list box control. When you select the people to whom you want to assign an issue, their contact ID values are stored in the issue record. This article explains what a multivalued lookup column is and how to add one to a table. The article also explains how to convert an existing column to a multivalued lookup column. In this article: * What is a multivalued lookup column? * Create a multivalued lookup column in Datasheet view * Create a multivalued lookup column by using the Field List pane * Create a multivalued lookup column in Design view * Using the Lookup Wizard to create multivalued lookup columns * Understanding the bound value and the display value in a multivalued lookup column * Introducing the Lookup field properties * Change the design of a lookup column for a multivalued field

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Forms/Subforms and Auto Seq numbers followup
In my sub-forms that use the increment number, how do I get the next new record to automatically show the next available number? What's happening now is that when I enter a new record, the increment is correct on that record. But, on the data entry form, the NEXT (blank) record shows the same increment number. I have stored the formula in the Default section of the control, and I have tried to set up a requery function on the form in several different areas to see which would update it. None of them seem to work quite right. The closest I've gotten is to enter a character in a new entry, then press ESC and the increment will then change to the correct number. I hope this makes sense. Thanks, and hope you have a great day.

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Introduction to Data Analysis
After creating one or more tables in a database and populating it (them) with values, one of the next steps you would take is to examine or analyze the values in the database. Analyzing the values in a table is also referred to as querying. TOC: Querying a Database, Introduction to SQL, The Query Wizard, Query Design, Accessing the SQL Code of a Query, Removing a Column From a Query, Replacing and Moving a Column, A Query or a SQL Statement as a Record Source.

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SQL Server and Access Zero Date Difference
Recently while we were upsizing an MS Access application to SQL Server, we noticed some strange behaviour regarding the way dates were displayed. Some data entry screens in our MS Access client required users to enter time values in the format: 8:15 am, with no corresponding date value. Although the application displayed and treated these values as pure time values with no date portion, Access was storing a default date (or zero date) along with the time value.

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Prevent Duplicate Values
You can keep your Microsoft Access 2003 database free of confusing clutter by preventing duplicate values. For example, if you create a file where the key field is defined as the customer number field, you'll want the system to ensure that each record in the file has a unique customer number.

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Introduction to Record Sets
Topics: The Type of Recordset Objects, Creating a Recordset Object, Characteristics of a Record Set, Opening a Record Set, Record Navigation in a Record Set, The Fields of a Recordset.

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Assign or Remove Permissions
Assign or remove permissions for a database and existing tables, queries, forms, reports and macros.

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Subquery basics
Discovering subqueries is one of those "Eureka!" moments. A new landscape opens in front of you, and you can do really useful things such as: *Read a value from the previous or next record in a table. *Select just the TOP (or most recent) 5 scores per client. *Choose the people who have not paid/ordered/enrolled in a period. *Express a value as a percentage of the total. *Avoid inflated totals where a record is repeated (due to multiple related records.) *Filter or calculate values from other tables that are not even in the query.

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Access/VBA Tutorials
When a record is deleted from a form's recordset, then bookmarks are used to go to another record more than 262 records away from the deleted one, it appears as though the record with the correct ID is being edited, but in fact a record offset positively from that one number of records deleted) is actually edited. What you see is NOT what you get - the wrong record is edited.

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Combo boxes, list boxes, and other controls
Learn to add controls to your Microsoft Access forms or reports. Customize controls, assign data values and links, and apply data-driven conditional formatting.

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Save a record
Microsoft Access automatically saves the record you are adding or editing as soon as you move the insertion point to a different record, or close the form or you are working on...

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Macro Conditional If Record Not Found
I've been trying to make a macro conditional that attempts to find a record in query X and if no such record exists, to go to form Y, however, if a record does exist, go to form Z. If I only want form X opened if such a record does not exist, wouldn't I use a conditional to cross reference the entry on a form "A" with the selected field after the FINDRECORD?? Is there an easier way?

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Edit Data in Zoom-In Control
While designing a Form, Report or Query certain properties of these objects we can Zoom in and edit the property values in a big window, like Record Source Property, Filter or Order By property etc. When you right-click on these properties a Shortcut Menu will open up with the Zoom... option in it and when clicked we can edit the property values comfortably in a big window.

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Examples of query criteria
When you want to limit the results of a query based on the values in a field, you use query criteria. A query criterion is an expression that Access compares to query field values to determine whether to include the record that contains each value. In this topic: * Introduction to query criteria * Criteria for Text, Memo, and Hyperlink fields * Criteria for Number, Currency, and AutoNumber fields * Criteria for Date/Time fields * Criteria for other fields

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Access Forms to Reports
I'm working with a one table db. I created a query that pulls select fields and I created a form from that query. So far so good. This form also has some textboxes that perform simple math. I open the form via a button so only one one record is displayed. ( I use a button where empid=empid to get the one record.) So, can you give me a jumpt start in the right direction to have the values from the form show up on a report? Maybe with a command button?! I tired using something like =form!formname!txtbox1, in an unbound textbox on the report but that did not seem to work.

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Examples of expressions
This article provides examples of expressions. An expression is a combination of mathematical or logical operators, constants, functions, table fields, controls, and properties that evaluates to a single value. You can use expressions to calculate values, validate data, and set a default value for a field or control. In this article * Understand expressions * Examples of expressions used in forms and reports * Examples of expressions used in queries and filters * Examples of default value expressions * Examples of field validation rule expressions * Examples of macro condition expressions

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Refreshing data on a child one-many form
I have a one to many relationship on a form/subform. I have buttons on the subform that basically will automatically add a new record to the table the subform is based on. I am using the sql "insert" clause to add the record - which it is dong just fine. However, I have tried the .refresh and .requery commands and neither seem to be able to display the new record automatically in the list. I have to exit the screen and come back in before the new record is displayed. WHat method can I use to cause the new record to be displayed on the child form right away?

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Automatically Add Predefined Values to a Table Field
Providing a choice of predefined values for a field is useful for table values that rarely change. For example, in a "salutations" column, you might enter predefined values of Mr., Mrs., Ms. and Dr. Then, when entering data, the user will be presented with a list of choices, and just needs to click the one to be used. You can create a field with predefined values either in Design view or Datasheet view. Here's how to automatically add predefined values to a table field in Microsoft Access 2003.

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Create an expression
This article explains how to create and use expressions in Microsoft Office Access. You use expressions to perform many of the same tasks for which you use formulas in Microsoft Office Excel. This article shows you where to use expressions, depending on the specific task that you want to accomplish, and it shows you how to manually create expressions and how to create expressions by using the Expression Builder tool. In this article * Overview of expressions * Use expressions in form and report controls * Use expressions as query criteria * Use expressions to create calculated fields in a query * Use expressions in the Validation Rule property of a table field * Use expressions in the Validation Rule property of a control * Use expressions to set default values for a table field * Use expressions to set default values for controls * Use expressions to carry out macro actions * Use expressions to group and sort data in reports * Use the Expression Builder to create expressions * Table of operators

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How to: Determine Whether The Current Record is a New Record In a Form
Learn how to use the NewRecord property to determine if the current record is a new record.

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Find and Generate Missing Values in an Access Table
Access can offer a lot of help with missing values, but finding and generating missing values in a field of sequential values requires a bit of code. Find it here.

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Assign a hyperlink to a toolbar button or menu command
When you assign a hyperlink to a toolbar button or menu command, the hyperlink replaces the command currently assigned to that button or menu command. You cannot assign a hyperlink to a button that displays a list or menu when clicked.

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Creating User Prompts in Access 2007
In Microsoft Office Access 2007, by default, users are not prompted to confirm changes after modifying and saving records on a form. But often you might want to prompt users to confirm their changes before the record is saved. You can use a BeforeUpdate event procedure to display a confirmation prompt and handle a user's response to either cancel or continue with the save. This visual how-to topic illustrates how to display a custom dialog box to prompt users to cancel or continue with saving changes to a record.

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VBA how tos
How to add a field to a table. How to assign a primary key to a table, a foreign key to another table and establish a relationship between these two tables. How to back up files from one directory to another. How to compact the current database automatically when it reaches a certain size. How to compare the contents of two directories. How to connect to an Access database with ADO after it has been secured with user-level security. How to connect to an Access database with ADO after it has been secured with shared-level security. How to copy the current record on the form. How to create a desktop shortcut to open a database with a command line parameter. How to create a listing of the Access and Jet errors. How to delete a field from a table in VBA. How to delete a file in VBA. How to delete a table in VBA. How to determine a file's size. How to determine the default file format. How to format a string with varying numbers of leading zeros. How to get individual items passed to another form using OpenArgs. How to get the Error Description from the Error Number. How to hide tables in VBA. How to link to a table located a database that has a database password. How to modify the system warning messages. How to prevent "Invalid use of Null" error when using the DLookup( ) function. How to prevent users from sharing a common front end database file located on a networked server. How to rename a file in VBA. How to programmatically select the first record on the subform. How to set database options using VBA while creating a new database. How to set the macro security level in Access 2003 runtime.

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Print a report using a filtered recordset
I am trying to print a report for each record I got using the Filter On. I got 5 out of 10 records in my recordset, and I would like to print a report for each record. I have a button "print report" and this is the code: Dim MyReport As Report MyReport.Name = "Emp Acknowledgement" MyReport.Recordset = Me.Recordset MyReport.Print I am getting error: "Object Variable or With Block Variable not set" I'm new in Access, and I prefer the Filter becuase it allows me to do a search by entering values in multiple fields on one form at a time.

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Microsoft Access Multi-User Application Record Locking
Record locking occurs in two environments, the Microsoft Access Interface and the ADO Recordset Object. We have already established that record locking is in effect mostly in network shares. But what is record locking exactly? Well it is a mechanism that locks records when they are being edited by a particular user so that other users cannot edit them.

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