How to Use the Wizard to Create a Simple Data-Entry
Creating forms using wizard
Data entry forms are the primary means of entering data into tables in the database. In a previous section, we described how to add data to a table using a spreadsheet-like view of the data. Data entry forms offer a more user-friendly interface by adding labels for each field and other helpful information.
Access provides several different ways of creating data entry forms. These include creating the forms by hand using a Design View as well as a number of wizards that walk the user through the forms creation process. In this section, we cover the basic steps for using a wizard to create a data entry form.
Introduction to Data Sheets
Many techniques allow you to create a database, the fastest of which consists of using one of the provided examples. The databases that ship with Microsoft Access can help you in two main ways: they provide a fast means of creating a database and you can learn from their structure.
TOC: The Database Wizard, Database Properties, The Table Wizard, Data Entry on Tables, Table Printing, The Query Wizard, Data Entry on a Query, Query Printing.
Modification of Wizard Database form
In order to save time I am using a Wizard database to set up my inventory but I need to make some modifications to customize the database for our use. I have changed the item id to text category so we can input our own alpha-numeric numbers. The trouble is with the data entry form. When opened, the cursor still goes to the second entry (description) and I cannot get it to open at the first entry for the item number. If anyone can give me some advice I would be very greatful
AutoForm Wizard: Creating a data entry form
Everybody is familiar with forms. So, to display information from the tables or to input data into the tables we'll create a form for every table in the database.
We'll do the Customers form first and then, all the other tables can be done the same way. There are several ways to create forms. It is possible to do it from scratch but that is rarely necessary.
The easiest is to use the Wizard to get the basic design and then customize it.
Macro to Export a Field and Find/Modify a Template
1. I want to use the “Create Email” wizard within Access (External data > Create Email).
A. Does anyone know what templateis being used by Access when the form is exported to Outlook. The email that is sent out contains a form which I need to modify that says:
Type only in | the areas designated for data entry. Therefore, it is important that the form or the message is not | altered in any other way. see the following:
B. I tried setting up a filter and then starting the “Create Email” wizard, but it pulls all of the data from the table (not just the filtered data). Other than using views (whichcould end up being A LOT – potentially dozens which would result in me creating a confusing number of buttons), is there a way to export the filtered data to a temporary table and thencall/use that table for the “Create Email” Wizard? Or is there some other way to get the “Create Mail” wizard to use the filtered table?
2. Issue with Copying a field in Access. Does anyone know which Macro I could use to copy one field from a filtered table (I.e. to copy only the email address field) so that it could be pasted into Outlook from Access.
Creating a form that will create custom reports/queries
I'm trying to create a database that is based on EPA guidelines for particular oil wells. I'm trying to create a form that will not only allow data entry but will enable the user to create custom reports/queries (that are user-friendly, not as complex as the query/report wizard) based on fields that they want to see (for a particular data, for example, or for a particular well at a particular date). Does anyone know how I can go about doing this? I would like this to occur on the data entry form.
Data entry forms are not displaying correctly.
I am trying to create a 'menu' of sorts. I am starting with a blank form with two tabs. The tabs will have nothing but command buttons on them. One tab is for data entry and the other is for reports.
Some of the command buttons are accessing data entry forms. These forms were created in datasheet format by using the forms wizard. When I click on the buttons the forms do not display in datasheet format.
Is there a better way to create a menu?
Form for data entry
I created a form that I wanted to use for data entry. It is based on a query that involves only two simple tables. When I try to enter data - a new record - there is no blank new record available. How do I use this form for data entry? I've seen a reference to a data entry property but can't find it. I'm using MS Access 2007.
Find Button won't work if Data Entry = Yes
I have a simple database that has one table, one query, one form, one report, and one switchboard (form).
The query looks at all fields on the table and is the source for the form. The form adds new records to the table. The table populates the report. My primary key are dates. I have a Findbutton on the form that looks by a date.
The issue I am having is that when I click the Find button (created with the Command Wizard) for the form, it comes up with the message "The command or action 'Find' isn't available now."
I decided to go back to an older version of the DB I saved when the Find button was still working. I noticed that when I changed the form's Data Entry to Yes the Find button would then return the message above.
If I changed the Data Entry back to No the Find button would work as expected.
I need the Data Entry to be set to Yes so that it comes up blank when a user wants to input data, but I need the Find button to work in case they need to go back and edit an older record.Is there a simple way to fix this? OR a different manner to have the form come up blank, or a different method [using macros] to "find" a record?
basic expression builder issue
I have a simple expression builder problem. I am using Access 2010 and would like to automatically create a unique primary key entry as a result of some data entered into the table.
Basicly, I am using the expression builder to create a primary key in the format of:
where AAA is the selection of text I want from the expression builder and then the 00001 is automatically incremented from the last entry to create a truly unique entry.
For example, from the data of:
First Name: Billy
Last Name: Bob
The entry should take the first 2 letters of the first name and first letter of the last name (BIB) and then add it to the incremented number.
So, it should end up like: BIB00001
My problem is that I cannot work out how to create this in the expression builder. I do not think there is any other option to create this type of entry as I am using Access 2010 to create a web database
Create a simple report
You can create a variety of different reports in Microsoft Office Access 2007, ranging from the simple to the complex. Begin by thinking about your report's record source. Whether your report is a simple listing of records or a grouped summary of sales by region, you must first determine which fields contain the data you want to see in your report, and in which tables or queries they reside.
After you choose your record source, you will usually find it is easiest to create your report by using the Report Wizard. The Report Wizard is a feature in Access that guides you through a series of questions and then generates a report based on your answers.
What do you want to do?
* Choose a record source
* Create a report by using the Report tool
* Create a report by using the Report Wizard
* Create a report by using the Blank Report tool
* Understand the report sections
* Understand controls
* Fine-tune your report in Layout view
* Fine-tune your report in Design view
* Add controls to the report
* Save your work
* View, print, or send your report as an e-mail message
form for New Entry Only
I know this is probably a simple question, im trying to create a form to enter a new mobile phone and assigned it to one of my staff, but when I open the form I can see of other records and have to go to new entry, can I make it that it automatically goes to the new entry and can you make it that you cant see the other records on the form, as I only want this used for data entry
Change Wizard Default to VBA
I am having lapse in memory. I know that you can change the default when you use the Access Wizard in 2007 to have it create the action in VBA versus the Macro default. I just cannot recall where this is located to make the change. I also thought the I had made this change on a global basis but recently opened a new data base and found that it was creating simple wizard commands embedding macros. I know how to convert them, but much prefer that they be created in VBA
MS-Access Find Duplicate Query Wizard
As the administrator of a Microsoft Access database, one of the jobs that you may need to do is the keep the database working as efficiently as possible. A major cause of performance issues and database slowdown is erroneous or duplicated data contained in a table. We can keep these problems to a minimum by validating data entry and preventing duplicate information from being entered.
We may have inherited a database that already contains duplicate information, and in the case we can use the Find Duplicates Query Wizard to search out this data.
Using this wizard we can create a query that reports which record(s) in a table are duplicated using some field or fields in this table as a basis for the query. Microsoft Access asks which fields that you want to use for checking duplication and also which other fields you would like to appear in the query results. We can also use the Find Duplicates Query Wizard to help find possible duplicate key violations; a valuable trick when you want to take an existing table of data and make a unique field with one of the existing data fields.
How to Create a Simple Query
In Access 2003, you can use a simple query to retrieve data from fields. A simple query can also calculate values such as average, minimum, maximum and sum. The wizard makes it easy.
Popup form from onclick event on command button
On the data entry form (frm_DataEntryArgument) I want the user to click a command button which brings up the full (non-filtered) list of records on a pop-up style form (frm_Evidence) to help with data entry.
At the moment I have it simply opening frm_Evidence via the wizard. I'd prefer it to be in pop-up style so it pops up in front of the data entry form and is obvious that you have to closeit to go back to the dataentry form.
I don't want frm_Evidence to always be in pop-up style as it has other uses, only when you click the command button on the data entry form do I want it to pop-up.
Use the Access 2007 Query Wizard
The Access 2007 query wizard allows you to create queries without using Structured Query Language (SQL), the language normally used to retrieve data from a database. You may specify fields from more than one data source and the query wizard also is able to calculate averages, counts, maximums, minimums and sums. The following steps will show how to use the Access 2007 query wizard.
Using Lookup in a table field. Is this a problem
Using the lookup in a table field can cause problems with view of the data, and sorting / exporting of the table. That the better method would be to use the combo box on the data entry form where you want data to be selected from a list.
create field in table as a lookup, and let from wizard create the combo box on all of your forms.
Create field in table as a text or number field, then manually add combo box on form for data entry, where you want use to select from a list.
Use the Wizard to Create a New Database
It's a simple matter to create a new database in Microsoft Access when you use the wizard.
Create a form by using the Form Wizard
Access provides several quick-create form tools on the Create tab, each of which lets you create a form with a single click. However, if you want to be more selective about what fields appear on the form, you can use the Form Wizard instead. The wizard also lets you define how the data is grouped and sorted, and you can use fields from more than one table or query (provided that you specified the relationships between the tables and queries beforehand).